Welcome to Wintergrass!


	Wintergrass 2010 Volunteer Registration is OPEN! Volunteer Application Please read the following information to help decide if volunteering is for you. Feel free to e-mail Sharon Alford, Volunteer Coordinator, at wg2010vol@verizon.net with any questions you may have about being a part of Wintergrass 2010. Many volunteers at Wintergrass return each year. As this is very helpful to the festival, priority is given to experienced volunteers--followed by new volunteers on a first come, first served basis. Please keep in mind that there may not be openings on certain crews. Some crews are open to returning, pre-approved volunteers only. BACKSTAGE, BAND SERVICES, HOSPITALITY and CONSTRUCTION crews are only open to returning volunteers or by invitation from management. If you are ON one of these crews, please sign up on line, and then contact your Task Coordinator directly to verify your placement. CREW DESCRIPTIONS It is important to meet and greet festivarians with a smile and kind words! Also, have a great time!! Ushers Your primary job is to keep the aisles clear. Your secondary job is to watch for empty seats. As the venue fills, it is your job to direct people into the empty seats. Door Person Everyone must have a wristband. Your responsibility is to make sure festivarians have the appropriate wristband for that day. Problems will be resolved by the Task Coordinator. Registration Your primary job is to welcome the festivarians and make their registration as painless as possible. If you have experience with cash registers and credit card processing please let us know! Volunteer Registration Your primary job is to check in the volunteers as they arrive and make sure they get their credentials and schedule for the festival.< Instrument Check Your primary job is to assist festivarians with checking their instruments for safe keeping while they are enjoying the shows. Kid’s Room Your primary job is to assist the Kid’s Room Coordinator with activities designed for the children of the festivarians. Festival Office Your primary job is to assist the Festival Office Manager with the running of the Festival Office. Raffle Ticket Sales Your primary job is to assist with the sales of raffle tickets Workshop Volunteers Your primary job is to assist the instructors of the workshops by Checking arm bands at the workshop door, taking a headcount of attendees and signaling the instructor 5 -10 min. prior to the end of the workshop, and to Turn your head count sheets back to the person who gave them to you at the end of your assigned time. Frequently Asked Questions about Volunteering How many volunteer positions are available? About 250 volunteers gather each year to make Wintergrass a successful, enjoyable event for our patrons. Many return each year and plan their vacations at that time. How does volunteering work? The minimum age to volunteer is 18. Volunteers must be available for all four days of the festival (Thursday, Friday, Saturday and Sunday). Some crews begin prior to Thursday (see Crew Descriptions). Please DO NOT APPLY if you cannot volunteer all four days. Volunteers are assigned to crews by Sharon Alford, Volunteer Coordinator. Shifts and specific duties are assigned by your Task Coordinator. Choose your top three crew choices keeping in mind that it is not always possible to have your first choice. Work schedules vary. In exchange for a full festival pass Volunteers are required to work approximately 4-5 hours per day for a minimum of three days, depending on the crew. Consumption of Alcohol: Volunteers must be 100% sober while working. Reporting to work inebriated or drinking on the job will result in loss of volunteer status and festival privileges. What if I already bought a ticket? If you bought a ticket, you need to turn it in when you check in at the Volunteer Registration office. After you have fulfilled your volunteer obligation we’ll refund the purchase price of your full festival pass. What if I need to cancel? If you are going to be late or need to cancel after Wednesday, call 425-773-1426 to preserve your good standing. What if I must see my favorite band? We will make every effort to schedule you around your favorite band (if there is one), but we can’t guarantee it. There is a section on the application to note your favorite band. What if I must work with my friend? There is a section on the application where you can put the person(s) name. Please submit applications within the same week. If you submit them too far apart the positions and schedules may be filled. What if I cannot make the volunteer meeting? The volunteer meetings are on Thursday-Feb 25 @ Noon, Friday-Feb 26 @ Noon, and 7pm at the Hyatt Hotel in Bellevue. The email you receive will give some specific details of what is expected of you. Also, your Task Coordinator will give you more specific details at the volunteer meeting. If you absolutely cannot make the meeting, please check in with your Task Coordinator at least 10 minutes before your first shift begins. Even if you have volunteered in the past, the volunteer meeting is still highly recommended for a number of reasons: To make adjustments to schedules To relay specific information To meet other volunteers and your Task Coordinator To receive a Volunteer Appreciation Package¹ To apply, please use the following link to complete the application: Volunteer Application Thank you for your interest in volunteering at Wintergrass. Remember to pack your water bottle and munchies, and smile because we are going to have an awesome time! Thank you, Sharon Alford Volunteer Coordinator wg2010vol@verizon.net (425) 773-1426 ¹ Volunteer Appreciation Package In return for satisfactory service to Wintergrass, our volunteers receive: Admission to the festival; Discounted room rate; Nutritious meals served in our Staff Hospitality room. Heaps of appreciation from others and self-satisfaction for a job well done. *Only volunteers in good standing will be able to enjoy festival benefits. If you miss shifts (or otherwise perform unsatisfactory work) you will need to meet with your Task Coordinator and make up work in order to be reinstated as a volunteer in good standing.